EvoStaff.pro

Built for Irish Restaurants & Takeaways

Ditch the Paperwork.
Manage Staff & FSAI Compliance.

Stop juggling paper rotas, WhatsApp groups, and messy HACCP binders. EvoStaff.pro combines scheduling, staff management, and your full FSAI Safe Catering plan into one simple panel.

Admin Time Saved

8+ hrs/wk

Eliminated from manual scheduling, payroll, and HACCP checks. (ESTIMATE)

Compliance Confidence

100%

Digital, timestamped, and auditable FSAI Safe Catering records (SC1, SC2, SC3).

Operational Insight

24/7

Real-time tracking of staff, food waste, and prep logs from any device.

From Chaos to Control

The "Old Way": Disconnected & Risky

Manager
Excel Rota
Paper HACCP Binder
Staff
WhatsApp Group
Paper Timesheet

Data is fragmented, lost, and impossible to audit.

The EvoStaff.pro Solution: One Platform

👤

Workforce

Scheduling, Time Clock, HR

🍳

Operations

Waste, Prep, & Meal Logs

🛡️

Compliance

FSAI (SC1, SC2, SC3) Logs

EvoStaff.pro Admin Panel
Staff PWA (Phone App)

All data is centralized, secure, and ready for review.

One Panel to Run It All

From the front-of-house to the walk-in freezer, we've got you covered.

Smart Scheduling & Time

Visual weekly calendar for managers. Simple clock-in/out for staff on their phones. Net hours and breaks are calculated automatically.

Targeted Ops Logs

Track the data that matters to *your* business. Log staff meals, food waste, and even potato prep (perfect for chippers) in seconds.

Checklists & Deliveries

Create and assign daily opening/closing checklists or stock-take delivery templates. Staff complete them on their phones. No more clipboards.

Communication Hub

Keep everyone in the loop with global announcements, group chats, and one-to-one direct messaging, all within the app.

Granular Permissions

Use 'User', 'Manager', and 'Administrator' roles. Give managers access to *only* what they need, like viewing schedules or managing checklists, but not settings.

Full Audit Trail

Every admin action, from a deleted shift to a new user, is logged. Staff are automatically notified of any changes to their logs, ensuring 100% transparency.

Get Up and Running in Minutes

1

Configure Your Business

Add your staff, set up your fridges for SC2, and create your opening/closing checklists in the admin panel.

2

Staff Clock-In & Log

Your team logs in on their phones (PWA) to clock in, complete tasks, and log waste or meals as they happen.

3

Review & Report

Review all activity, check compliance logs, and generate your monthly reports with one click. Your admin work is done.

Pillar 1: Workforce Management

Simple Staff App (PWA)

The simple, multilingual hub for your entire team. No app store needed.

  • ✔️Simple Clock-in & Clock-out
  • ✔️View Weekly Schedule
  • ✔️Log Breaks & Staff Meals
  • ✔️Complete Daily Checklists
  • ✔️Internal Chat & Announcements

Benefits for Staff

A happy team is a stable team. No more confusion.

  • ✔️Clear Hours: Always know their hours worked and breaks taken.
  • ✔️Rota in their Pocket: Access up-to-date schedules anytime.
  • ✔️Direct Communication: Get announcements and messages directly in-app.

Pillar 2: Operations & Cost Control

Track Your Hidden Costs

Stop guessing where your profit is going. EvoStaff.pro provides simple, fast logging for the three biggest operational unknowns in a takeaway:

  • ✔️Food Waste Logs: Track all waste by item and reason.
  • ✔️Potato Prep Logs: See time spent and bags prepped (ESTIMATE: 53 min/5 bags).
  • ✔️Staff Meal Logs: Monitor meal costs and auto-log staff breaks.

Estimated Monthly Waste by Category

Identify your biggest sources of loss and take action. (ESTIMATE)

Pillar 3: FSAI Safe Catering Compliance

Built for Ireland: Master Your FSAI Safe Catering Plan.

Stop dreading inspections. Our HACCP compliance suite digitises your daily paperwork, ensuring you're always audit-ready. We've built it specifically for the Food Safety Authority of Ireland (FSAI) "Safe Catering" standard.

  • ✔️

    SC1: Food Delivery Records: Log supplier, batch codes, use-by dates, and temperatures for all incoming goods.

  • ✔️

    SC2: Temperature Records: Digital logs for all fridges, freezers, and hot-holds. Track AM/PM checks with full accountability.

  • ✔️

    SC3: Cooking & Cooling: Record core cooking temps, cooling times, and reheating logs. All signed and timestamped.

  • ✔️

    Full Audit Trail: Generate complete monthly reports for your records with a single click. No more lost paper.

SC2: Live Temperature Tracking

Digital AM/PM logs for all fridges, freezers, and hot holds. Signed by staff and timestamped. Instantly flag non-compliant units.

Digital Records Created

Your entire operation, digitized. Generate a single, printable report for your EHO inspector. (Mock Data)

Case Study: Giovanni's, Galway

"It saved us 10 hours a week. I can't imagine running the shop without it."

Giovanni's, a busy fast-food operator in Galway, moved from a paper-based system to EvoStaff.pro. Manager was spending hours every week manually building rotas, calculating hours, and chasing staff for paper temperature logs.

~10 hrs/wk

Managerial hours saved on admin (`ESTIMATE`)

100%

FSAI compliance logs digitized & inspection-ready

Giovanni's Fast-Food Dashboard

Frequently Asked Questions

Your questions, answered.

Is this system compliant with Irish employment law? ▼
Yes. EvoStaff.pro is designed with WRC (Workplace Relations Commission) guidelines in mind. Our system accurately tracks work hours, break times (distinguishing long/short breaks), and net pay calculation, providing you with a clear digital record to ensure you are compliant with the Organisation of Working Time Act.
What is "Safe Catering" and why do I need it? ▼
The "Safe Catering Pack" is the HACCP food safety management system provided by the FSAI (Food Safety Authority of Ireland). It's a legal requirement for Irish food businesses to have a system like this. EvoStaff.pro digitises the most time-consuming parts (SC1, SC2, SC3), moving your paper logbooks onto a secure, timestamped digital platform, making you instantly audit-ready.
My staff don't all speak English well. Is this easy to use? ▼
Absolutely. The staff-facing app is simple, icon-driven, and designed for a multilingual workforce (we see this a lot in the Irish hospitality sector!). Tasks like "Clock In", "Log Meal", and completing checklists are clear and easy to understand for everyone.
What is a PWA? Do my staff need to download an app? ▼
No download is needed from any app store. EvoStaff.pro is a Progressive Web App (PWA). Your staff just visit a website link on their phone, and their browser will prompt them to "Add to Home Screen". This installs the app icon just like a native app and enables push notifications.
How is my data protected? (GDPR) ▼
We take data protection seriously and are built to be GDPR-compliant. All data is transmitted over HTTPS, user sessions are secured, and sensitive data is encrypted. Our admin controls, user roles, and full audit logs are key features for demonstrating GDPR accountability.

Stop Managing Paper. Start Leading Your Team.

See how EvoStaff.pro can save you 10+ hours a week and make your next FSAI inspection a breeze. Book a no-obligation demo today.

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